Project Initiation

 

The project initiation is an imperative step in the project management lifecycle that signifies the official launch of a project and provides the basis of achieving its success. In this step, the identification of the project objectives and the main goals that justify the existence of the project are the first steps. The initiation stage will involve the involvement of stakeholders in order to consult with them on their expectations, demands, and benefits that they expect the project to yield. Such collaboration process assists to benefit a common experience on the purpose of the project and streamline the interests of all the parties.

One of the important parts of project launch is project charter development, which is a document, which defines project scope, goal, and significant stakeholders. The project charter acts as a guideline in the project; hence, all people are on the same terms on the objectives and can make sound decisions as the project is going on. It is also useful in pointing out possible risks and limitations that can affect the delivery of the project. Also, at this stage, project managers can perform feasibility studies to consider the feasibility of the project and other methods and allocate resources in the most effective way.

                                                                        

Project Initiation

Communication should also be done effectively in the initiation phase where trust can be achieved and a collaborative environment is created among operatives. Respectable meetings, brainstorming sessions and workshops will also help team members to participate with their knowledge, experiences so that the project scope and strategy can become specific. Project initiation enables a systematic and orderly project plan to take root in terms of meeting all issues likely to be encountered and uncertainties, which would ease the project implementation, monitoring and evaluation processes later. Conclusively, the launch stage is in no way ceremonial; it is an important process that determines the general flow and outcome of a project.


So, the importance of Project Initiation.

1. Gives a Clear Direction: The initiation phase also provides a clear direction that every one is on the same page about the project goals, scope and objectives that leads to detailed planning and execution.

2. Gains Stakeholder Support: Gaining of support starts by recognizing early enough the stakeholders and appreciating what they need; this helps the project manager in managing expectations and gaining support.

3. Minimizes Pinpoints: A well-structured initiation process will enable the pinpointing of the possible risks, challenges, as well as constraints that should be managed proactively during the project.

4. Establishes the Existence of the Project: The project charter and other documents facilitate the establishment of the existence of the project in the organization and this is important because it ensures the allocation of right resources and authority.

In general, the tormentation stage of the project can be referred to as establishing the foundation of success, where planning a project is not done right away by generating the details, but it is well-defined, well-supported and adjusted to meet organizational goals before advancing to the more detailed planning and implementation steps.

 

Results of Project Initiation Phase:

• Project Charter: authorization to initiate the project.

• Stakeholder Register: It is a list of stakeholders and their expectations.

• High level requirements: Early idea of what project should deliver.

• Feasibility Study: Measurement of the feasibility of the project.

. Preliminary Project Plan: A rough plan of the execution of the project.

• Project Team and Roles: The identification of major project people.

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